Legal · last updated 28 July 2026
Privacy policy.
We process personal data about candidates and client contacts across multiple jurisdictions. This page explains what we hold, why, for how long, and how to make it stop.
1. Who we are
Hiring Logs is the data controller for candidate and client-contact data we collect through this site and through our recruitment work. Contact hello@hiringlogs.com for any privacy matter, including data-subject requests.
2. What we collect
Candidates: name, contact details, CV contents, work history, salary expectations, notice period, right-to-work status where a role requires it, and our written assessment notes. Client contacts: name, company, work email, and the details of the role you're hiring for. Site visitors: privacy-preserving analytics with no cross-site tracking and no advertising cookies.
3. Why we process it (lawful bases)
Legitimate interests, for matching candidates to roles and contacting professionals about relevant opportunities. Contract, for delivering an agreed search to a client. Consent, where you upload a CV speculatively or subscribe to updates - withdrawable at any time. Legal obligation, for right-to-work and compliance records where applicable.
4. Who we share it with
Candidate details are shared with a named client only after you have agreed to that specific submission. We never sell data, never share it with advertisers, and never add you to a database you did not ask to join. Our processors (email, storage, scheduling) are contractually bound and listed on request.
5. International transfers
We operate globally, so data may be transferred outside your home jurisdiction. Transfers out of the UK/EEA rely on adequacy decisions or standard contractual clauses, with a transfer risk assessment on file.
6. How long we keep it
Candidate records: 24 months from your last interaction with us, then deleted, unless you ask us to keep them longer. Client engagement records: 6 years, for contractual and tax purposes. Unsuccessful speculative applications: 12 months.
7. Your rights
You can request access, correction, deletion, restriction, portability, or object to processing based on legitimate interests. Email hello@hiringlogs.com and we will respond within 30 days. You may also complain to your local supervisory authority.
8. Security
Data is encrypted in transit and at rest. Access to CVs is limited to the consultants working on the relevant search. Every access is logged.